Digital forms for fleet management and operations
Optimize your operations thanks to a 100 % paperless workflow. Create digital forms that your employees can complete at any time and wherever they are, directly from their mobile devices, for a gain of time, better traceability and a simplified management of your fleet.
From paper forms to digital
Take advantage of it to digitize all the paper forms used daily by your teams. Create customized forms, perfectly adapted to your activity, by adding or modifying models in order to collect only the essential information, for more efficiency and simplicity.
Fill out your forms anywhere, at any time
Thanks to the Driver mobile application, your teams access all the digital forms and complete them wherever they are located. All forms created by your managers are automatically available in the application, allowing your employees to access them in a single click, simply and quickly.
A smoother and better organized workflow
Say goodbye to the daily distribution and collection of paper forms, to missing documents and to processing delays. Access all your forms 24/7 : complete them, submit them and process them immediately as soon as they are ready, for a gain of time and an optimal organization.
Fast access for the entire team
Digital forms facilitate the billing of services by detailing the materials used, the time spent and the expenses incurred. Upon their submission, they are instantly available on the platform, allowing accounting teams to access them without delay and quickly launch the invoicing process, for a smoother and more efficient management of the company.
Delivery and shipping forms
Delivery forms can be used in different sectors and at different levels of the supply chain. You create the model in the MyFleet platform and your employees can fill it out at any time using the MyFleet Driver application. Simply add the necessary information and signatures, then send the confirmation as soon as it is done.
Expense and cost
declaration form
Expense forms are an excellent tool to streamline information regarding delivered products, materials used or work performed to the accounting department. Thus, your team can invoice clients and complete the jobs much faster.
Driver
activity form
The information that your drivers can provide regarding their daily journey (start and end of a working day, distance traveled and stops made, or even fuel refuelings) can help you to keep an accurate overview of your fleet performance. Digital forms will facilitate the transmission of information by your drivers and will considerably simplify their processing !
Incident
declaration report
In the unlikely event that your driver is involved in an accident, a digital form will always be at your disposal to report the situation, the potential damages and indicate whether the vehicle can continue its journey in complete safety.
Documentation form
A form can also serve as a checklist. If you are a manufacturer, assembler, transporter or if you work in the retail trade, you can use a digital inventory list that will help you to ensure that all items are properly accounted for.
Business digitization will significantly help you reach your corporate goals regarding sustainable development by reducing your current needs in terms of production, processing and physical storage of paper forms.
Additional operational benefits of using digital forms
Traditional paper forms can unfortunately often be lost or easily misplaced, while secured digital forms will always be available on your cloud server.
With digital files, you will always have more than enough space for all your forms.
Just like paper forms, digital forms provide space for signature.
If you need a physical copy of a form, you just have to print it !